Committees, Boards and Trustees

Pittsfield has a number of Committees, Boards and Trustees detailed in the Town Charter.

Board & Committee Openings

Many Boards/Committees have openings due to term expirations. If you are a Town of Pittsfield resident and are interested in serving on one or more of these boards/committees, please contact the Town Clerk at 487-3136 or clerk@pittsfield.org. Members will be appointed by the Council.

 Application Form

Board of Appeals

The Board of Appeals is composed of 7 members and 1 associate member. Members are appointed by the Town Council for 5 year terms and the associate member is appointed for a 3 year term.

The Board of Appeals shall act as the zoning board of appeals and have the powers and duties as prescribed by the State of Maine for such boards. In addition, the Board of Appeals shall have the jurisdiction to hear appeals that may arise under any other regulatory ordinance enacted by the Town which provides therein for such appeals.  An appeal from a Board of Appeals decision may be taken to the Superior Court.  See Chapter 13. Zoning Ordinance, Article 3, Sections 305 and 306 for further information.

Airport Committee

The Airport Committee is composed of 7 members. One must be a Town Council member and one must be a non-user of the airport. Members are appointed by the Town Council for 3 year terms.

Duties of the Committee shall include, but not be necessarily limited to the following: 

1. As necessary, oversee preparation and updating of a master plan for the development of the Airport and present it to the Council for approval. 

2. Promote the orderly growth and development of the Airport and its facilities. 

3. Promote general aviation. 

4. Make recommendations to the Town Council and Town Manager for needed capital improvements at the Airport in order of their perceived priority. 

5. Assist in the preparation of funding requests for capital expenditures from such sources as the Federal Aviation Administration (FAA), and the Maine Department of Transportation, Bureau of Aeronautics (MDOT, BOA). 

6. Keep the Town Manager informed as to any general maintenance required at the facility. 

7. Administer all development approved by the Council and make recommendations about needed maintenance. 

8. Meet, at least annually, with the fixed base operator(s) for purposes of information exchange; coordination of efforts; promoting cooperation and resolving any misunderstandings, dissatisfactions, or problems so as to improve the overall quality and level of available services and maintenance of the Airport. 

9.  Report to the Council at least annually on all progress in development and/or maintenance of the Airport.

Community Development Advisory Committee

Duties of the Committee shall include, but not necessarily be limited to, the following:

1. Meet at least twice annually.

2. Review Pittsfield's community development needs on an annual basis, taking into consideration economic development, social services, housing, infrastructure, and other relevant factors.

3. Prioritize the various identified needs and make recommendations in the form of an annual report to the Town Council.  Town staff will assist with this effort.

4. Research and evaluate potential outside funding sources and make recommendations on programs and applications for funding.

5. Develop a forum for citizen input and participation into community development needs assessment and prioritization.

6. Provide oversight for community development projects.

7. Coordinate with other Town organizations when community development efforts involve topics under their jurisdiction(s).

8. Elect leadership from among the membership and develop rules of procedure as needed to conduct business.

Economic Development Committee Team

The Economic Development Committee Team is composed of 7 Pittsfield Voters. Team members are appointed by the Town Council for 3 year terms.

The duties of the Economic Development Committee Team shall include, but not necessarily be limited to, the following: 

1. To establish a regular meeting schedule to address economic development activities.

2. To create an Economic Development Action Plan for consideration by the Town Council on a yearly basis.  This will be a results orientated program of strategies and tasks which focus the resources of the Town on the economic betterment of the community and enhancement of the quality of life.

3. To be available to assist the Town Manager with promotion of the community and businesses; business visits, putting together financing options for businesses, compiling grant applications; and other activities which develop during the year.

4. To be available to assist the Town Manager in the promotion and expansion of participation in economic development efforts with the local business community and with the community as a whole.

5. To be available to assist the Town Manager in promoting the Town's interests with regional and state economic development agencies and entities.

6. To designate a subcommittee to administer the Economic Development Revolving Loan Fund.  The subcommittee shall be called the Revolving Loan Fund Committee.  The Committee shall follow the Economic Development Revolving Loan Fund Management Plan.  The subcommittee shall meet as needed based upon the receipt of loan applications.  A member of the subcommittee shall report back to the full committee on the loans approved or denied.

Fair Hearing Committee

The Fair Hearing Committee is composed of 3 Town Council members.  Members are appointed by the Mayor for 1 year terms at the beginning of each year.

Duties of the Fair Hearing Committee:

1. Review decisions of the general assistance administrator when requested by any claimant or the claimant's authorized representative.

2. The Fair Hearing Authority is charged with the responsibility of assuring that general assistance is administered in accordance with State Law and local Ordinances.

3. Persons serving as the Fair Hearing Authority must

      a) not have participated in the decision which is the subject of the appeal;

      b) be impartial;

      c) be sufficiently skilled in interviewing techniques to be able to obtain evidence and the facts necessary to make a fair determination.

For additional information, see Chapter 2B. General Assistance Ordinance.

Finance Committee

The Finance Committee is composed of 3 Town Council members.  Members are appointed by the Mayor for 1 year terms at the beginning of each year.

Duties of Finance Committee:

1. Make periodic examinations of the Treasurer's records.

2. Report any discrepancies or questionable transactions to the Council.

3. Review each Warrant for payment of invoices and payroll, and make recommendations to the Council regarding approval/disapproval of Warrant for signature by the majority of the Council.

4. Make recommendations regarding the Town's external auditor.

5. Meet with auditor to discuss audit.

6. Follow up auditor's recommendations as to improvement in the Town's fiscal practices.

Housing Rehabilitation Revolving Loan Fund Committee

The Housing Rehabilitation Revolving Loan Fund Committee is composed of 7 members. 5 are drawn from Real Estate, Banking, Resident and Construction/Repair sectors. 1 is a Town Council member and 1 is an At-Large member. Members are appointed by the Town Council for 3 year terms.

The Housing Rehabilitation Revolving Loan Fund Committee will prioritize applications for loans and make recommendations to the Town Council as to which loan or loans would best serve the interest of health and safety considerations and security of the loans themselves. The Committee may recommend a rate of interest.  Loans must be considered according to the guidelines (management plan) set up for this fund.

Ordinance Committee

The Ordinance Committee is composed of 3 Town Council members.  Members are appointed by the Mayor for 1 year terms at the beginning of each year.

Duties of the Ordinance Committee:

1. Review ordinances submitted by the Planning Board, Town Manager, or other Councilors and

        a)  approve for action by the Council

        b)  revise or amend

        c)  return to originator for revision

        d)  submit to Council for hearing and final action

        e)   review Code for changes required by adoption or amendment of Code provisions.

2. Assist in making revisions, corrections, and/or updates to the existing Town Code.

3. Assist in formulation of new ordinances.

Parks and Recreation Committee

The Parks and recreation Committee is composed of 5 members who are residents.  Members are appointed by the Town Council for 5 year terms.

There shall be a Parks and Recreation Committee, which shall have the responsibility for supervision, administration, maintenance, and improvement of Mary Ann Lancey Manson Park and Hathorn Park, and shall act in an advisory capacity to the Recreation Director.

Duties Include:

Assist the Town Manager with oversight of the Recreation Director position, including but not limited to reviewing, maintaining and liaising on day-to-day recreational issues.

Work with the Recreation Director to develop and maintain recreational programming offerings (not limited to just sports).

Work with the Recreation Director on program content, scheduling, logistics, fees and similar items.

Support the Recreation Director in liaising with MSAD #53, Maine central Institute and other third parties on programming, facility/grounds usage, scheduling ad other related items.

Work with the Recreation Director with development and maintenance of Town Recreation Program communication standards and tools (including any web page, social media page, mobile application, shared calendar, or other communication technology).

Support the Recreation Director as needed concerning any conflicts in programming or community participation (including but not limited to items related to coaching, facilities, or participant/parent/family items of concern). 

Promote recreational swimming and water safety.

Promote the provision of a healthy and safe swimming facility.

Assist in developing and/or revising procedures that promote standards for safe, quality programming and facility use such as usage, scheduling, fees, etc.

Make recommendations to the Parks and Recreation Committee to bring to the Town Council and Town Manager for needed capital improvements.

Assist in seeking funding sources for capital expenditures from local, state, and federal organizations.

 

Police Labor Negotiating Committee

The Police Labor Negotiating Committee is composed of 2 Town Council members and the Town Manager.  Town Council members are appointed by the Mayor for 1 year terms at the beginning of each year

The Police Labor Negotiating Committee shall represent the Town in negotiating labor agreements.

Recycling Committee

The Recycling Committee is composed of 7 members with 1 being a Council member.  Members are appointed by the Town Council for 3 year terms.

The purpose of the Recycling Committee is to gather and disseminate information concerning recycling activities and act as a liaison between Town government and the residents of Pittsfield. The Recycling Committee may act as a sounding board for ideas concerning recycling in Pittsfield, assist in formulating a Town-wide recycling program, and report to the Town Council about recycling activities.  The Committee may assist with the creation, distribution, and understanding of recycling literature and information; assist with distribution of recycling containers or otherwise provide overall assistance in starting up a curbside recycling program; wherever possible, utilize the resources of SAD 53 for informing households in Pittsfield with school-age children about recycling activities; and relay to Town officials residents' recycling problems or notify residents of the Town's recycling efforts.

Theatre Committee

The Theatre Committee is composed of 7 Pittsfield residents.  Members are appointed by the Town Council for 3 year terms and may not hold more than 2 consecutive terms. The Theatre Committee meets the 3rd Thursday of the month at 6:00 PM in the Council Chambers.

It shall be the responsibility of the Committee to establish and determine policy for the development of the theater. The Committee shall review and act on proposals from the Theater Manager for development of the theater and shall assist and direct the Theater Manager in developing programs in accordance with established guidelines.

The Committee shall be responsible for establishing such fees and charges for the use of the theater as it shall deem necessary and reasonable for the proposed use.

Board of Assessment Review

The Board of Assessment review is composed of 5 members and 2 alternate members.  Members and alternates are appointed by the Town Council for 5 year terms.

The purpose of the Board of Assessment Review is to hear appeals from property owners who are not satisfied with the Assessor's decision on the matter of property tax assessment and/or abatement.

Board of Ethics

The Board of Ethics is composed of 5 members.  Members are appointed by the Town Council for 3 year terms. They must reside in Pittsfield and can hold only 2 consecutive terms.

The Board shall render advisory opinions to the Town Council when there is doubt as to the applicability of any provisions of the CHAPTER 2, ADMINISTRATIVE CODE, DIVISION 4. CODE OF ETHICS to any particular situation. In the performance of its duties, the Board shall limit its review and fact-finding only to those issues referred to it involving alleged or potential conflict of interest on the part of Town Councilors, Board or Committee Members in the performance of their official duties with respect to deliberation and voting on agenda items before their respective bodies.  The Board shall also perform such other duties as may be prescribed from time to time by the Town Council.

Board of Health

The Board of Health is composed of 3 members and 1 Health Officer. 1 member must be a physician and 1 must be female. Members are appointed by the Town Council for 3 year terms.

The Board of Health shall constitute an advisory body to the Health Officer. The Health Officer shall be secretary ex officio of such board and shall keep a record of all proceedings.

Personell Appeals Board

The Personell Appeals Board is composed of 3 members who are residents.  Members are appointed by the Town Council for 3 year terms.

This Board shall serve as the Personnel legislative authority and shall meet when any employee of the Town requests a hearing. See Chapter 8. Personnel Code, Article 4, Section 103 for further information.

Planning Board

The Planning Board composed of 7 regular members and 2 associate members.  Members are appointed by the Town Council for 4 year terms and associate members are appointed for 3 year terms. The Planning Board meets the 2nd Monday of the month at 7:00 PM in the Council Chambers.

The Planning Board shall be responsible for the constant supervision of all Zoning, Building, Housing, and Subdivision Ordinances and assistance in revisions, additions, or other changes in these Ordinances. The Board shall formulate a Comprehensive Plan for the Town, and update or revise the plan as needed.

Cemetery Trustees

The Cemetery Trustees are composed of 3 residents and 1 Superintendent.  Members are appointed by the Town Council for 3 year terms.

It shall be the duty of the Cemetery Board to lay out forthwith, all the land or parcels of land, now owned or which may be hereinafter acquired by the town, for burial purposes, divide the same into lots and ranges of sufficient size, with avenues sufficient for the passage of vehicles, and the Board is hereby authorized to place a valuation upon each lot of 324 square feet or whatever size new aisles design, to inhabitants of said town. They may also lay out a suitable portion of said land for the burial of destitute persons.

Library Trustees

The Library Trustees are composed of 5 members who are residents.  Members are appointed by the Town Council for 5 year terms and may not hold more than 2 consecutive terms.

The Trustees shall approve and make revisions in the annual budget of the library as prepared and submitted to the Board by the Librarian, and upon Board approval, the budget shall be submitted to the Town Manager.

The privilege of borrowing library materials may be revoked for cause upon review by the Trustees.